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Mitchell College Policy Manual


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Student Affairs

 

Accessibility and Academic Accommodations Policy

PURPOSE

Mitchell College is committed to the letter and spirit of the American with Disabilities Act of 1990, (as amended, 2008) and Section 504 of the Rehabilitation Act (1973), and provides academic access to students with disabilities. Any student with a disability, registered with Disability Student Services’ (DSS), requiring additional academic access through approved accommodation(s) is guaranteed the provision of accommodation(s) given defined DSS procedures. This policy defines the responsibilities and procedures required of the student, instructor, DSS and the College.

THE POLICY

Students with disabilities, requiring academic access through accommodations and/or auxiliary services, must self-identify and register with DSS, using the procedure set forth by DSS. A Faculty Accommodation Letter is a formal verification of a student’s accommodations, generated by DSS in a meeting with the student. It is the responsibility of the student to privately discuss their accommodation needs and share the Faculty Accommodation Letter with their instructor. Instructors are asked to keep the letters in a secure location, keeping shared information private and confidential; students should never be publicly identified as having a disability. Instructors are primarily responsible for arranging and providing approved classroom/course and testing accommodations. Students are responsible for reporting if their accommodations are not being met, to their instructor and DSS. DSS is responsible for ensuring compliance, supporting students in self-advocacy, and supporting instructors in the provision of accommodations. Students may initiate a formal grievance with DSS if an arrangement for an accommodation is not met satisfactorily. (See Grievance policy) Accommodations are not retroactive.

PROCEDURE

Classroom/Course accommodations: Approved physical access classroom locations and modifications will be handled directly by DSS in cooperation with the Registrar and Campus Facilities. Notification of required, outside classroom activities should be included on the syllabus, and is required to be accessible to all students. Fundamental physical requirements and/or technical standards, inherent in the course, should be defined in the syllabus and must be met by the student given reasonable accommodations.

If an instructor cannot provide a classroom/course accommodation, DSS should be notified for assistance and/or advice. If a classroom/course accommodation is not reasonably provided, it is the student’s responsibility to notify DSS in a timely manner.

Testing accommodations: If the design of a test is not intrinsically accessible, the student with a disability is required to notify his or her instructor and DSS of their intentions to utilize their accommodations. Completion of a Testing Accommodation Request Form (TARF) with DSS serves as a formal notification of a student’s intent to use their approved accommodations for an upcoming test. Students are required to share and acquire the instructor’s signatures on the TARF. Instructors should indicate on the TARF whether they are able or unable to provide the requested testing accommodations. If the instructor cannot provide the accommodation(s), students are required to return TARFs to DSS within the predetermined time limitations. DSS will then provide proctoring service for instructors and students in DSS facilities in order to ensure the delivery of approved accommodations.

DSS reserves the right to move the date or time of a test to be proctored, and will inform instructors and students of any changes. Instructors are responsible to email or drop off tests to DSS one full business day prior to test. Special instructions for tests and contact information must be provided on the TARF for the proctor. Any unusual activity by a student during testing, including cheating, will be communicated to instructor. Completed tests will be kept secure in a DSS file and available for pick up by instructors after proctoring.

On-line Course Accommodations: Accessibility and Academic Accommodations policy also applies to on-line courses. Students with a disability that require specific accommodations should follow the policy and consult with DSS regarding any needed modifications to the procedures.

Auxiliary Aids: Students with a disability should discuss the need for auxiliary aids with DSS prior to the start of the semester. DSS provides textbooks in alternate format and has some limited equipment to loan. Personal aids such as FM systems and laptops need to be supplied by the student.

Bookstore: Book Returns and Check Cashing Policy

PURPOSE

The purpose of this policy is to outline the protocol for book returns and check cashing services at the Mitchell College Bookstore.

THE POLICY

The Mitchell College Bookstore is located on DeBiasi Drive between Yarnall Athletic Center and Michael’s Dairy.  Hours of operation are 8:30 a.m. to 4:30 p.m. Monday through Thursday, and 8:30 a.m. to 2:00 p.m. on Friday.  In addition, at the beginning of each semester, the Bookstore is open evening hours that will be posted each semester.  Besides required books and supplies for course use, the Bookstore also has additional merchandise available and offers check cashing services to the college community.   

Book Returns

The Bookstore extends return privileges on course books under the following terms:

1. All returns must be accompanied by the register receipt and add/drop form

2. Books purchased new, must be returned in new condition (no writing, bent covers, etc.)

3. Any shrink wrapped books are not returnable if opened

4. Returns will be allowed until add/drop ends (date will be posted in the bookstore) or within two business days on purchases made after this “Return Period”

5. Textbooks purchased the last week of classes or during examination periods are not eligible for refunds

Check Cashing Service

The Bookstore also provides a student check cashing service. Hours for this service are Monday through Friday 10:00 a.m. to 2:00 p.m. The following policies are strictly enforced:

1. Starter checks cannot be accepted

2. Personal checks must be made payable to Mitchell College Bookstore

3. A valid Driver’s License must be presented

4. There is a $26 limit on personal checks (checks from parents to students are acceptable provided they are written to “Mitchell College Bookstore” - but are limited to $51 at a time)

5. There is a fee of id="mce_marker".00 per check

6. There is a charge of $25 on returned checks

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Campus Conduct and Behavior

PURPOSE

These policies are established for all students, who are enrolled at Mitchell College students are bound by the policies of the College which are included but not limited to the ones listed as follows. All campus policies and procedures are subject to change at the discretion of the College.

THE POLICY

Administrative Withdrawal

Mitchell College reserves the right to institute a mandatory administrative withdrawal from campus housing or from the College for, medical, emotional, or psychological reasons. Administrative withdrawal can be initiated if in the judgment of the Dean of Students:

1. remaining at Mitchell College could lead to a deterioration in physical, emotional, and/or mental health of the student

2. the student’s presence poses a threat to self/others or is deemed detrimental to the College’s best interest

In the case of an administrative withdrawal, the student will be required to leave the campus until such time as the College can be assured the issue is no longer a significant concern. This requires assessment and may require evidence of treatment by qualified health professionals.

No refund of tuition, room/board or fees will be awarded to a student in such a case. The Dean of Students or designee may also require the student to undergo a professional psychological and/or medical evaluation to determine condition and plan of treatment prior to making a decision about the status of the student or as a condition of reinstatement. In either instance, the student’s continuation at the College is contingent upon the release of all psychological and/or medical information to the Dean of Students who will, in consultation with the Director of Health and Wellness, determine the appropriateness and conditions of the student’s return. In such cases, the student is financially responsible for all costs associated with such evaluation(s) and all costs related to any follow-up treatment identified. In the event of emergency hospitalization, the Dean of Students or designee may enact an interim suspension.

Alcoholic Beverages

The College enforces Federal Alcohol Laws on campus grounds, including Mitchell Woods, Mitchell Beach, the dock and all other college property. For other alcohol guidelines particular to the residence halls, please refer to the residential life section of this handbook.

Mitchell College now permits students of at least 21 years of age to drink alcohol on campus responsibly and to possess an amount not to exceed 1 pint of liquor (80 proof) OR 750 mL of wine OR 12 beers at one time per student. This policy exists as an acknowledgment that students at Mitchell College are adults. As a student who is at least 21 years of age, you must adhere to the policies outlined in the Code of Conduct to have the privilege of consuming or possessing alcohol on campus. Students over the age of 21 who choose to consume alcohol on campus must also complete a contract for the responsible use of alcohol with his/her Residence Director.

Students who violate Mitchell College’s alcohol policy shall be subject to sanctions in accordance with the College’s Code of Conduct which may result in suspension, dismissal, or expulsion from the College.

Assault

Assault is defined as any unwanted or unlawful threat or attempt to do injury to another.This includes the act or an instance of unlawfully threatening or attempting to injure another. Physical assault is considered a serious offense and is subject to disciplinary action. Assaulting a Mitchell College employee will result in immediate disciplinary action.

Assembly

All members of the community have the right to assemble, peacefully, providing the assembly does not interfere with classroom, educational or other Mitchell College activities.

Behavior

Students are expected to conduct themselves responsibly at all times, respecting the rights of others. Behavior that shows disregard for the personal/property rights of others will not be tolerated. All students must meets and adhere to Mitchell College expectations for independent living. Expectations for Independent living are available in the Health and Wellness as well as in the appendix of this document.

Damage

Students damaging property are required to pay for damages and may be subject to disciplinary action.

Discrimination

Mitchell College does not discriminate on the basis of sex, race, color, religion, national/ethnic origin, sexual orientation or physical/educational challenge. Any behavior or action that excludes, harasses, or embarrasses someone based on any of the above characteristics is subject to disciplinary action.

Harassment or other acts of hatred or violence, whether based on gender, race, ethnicity, religion, sexual orientation, or other disability, are inconsistent with the tenets of community behavior and will not be tolerated. The College community is committed to the promotion of fair and equitable dealings with racial, sexual, ethnic and other differences.

Students who feel they have been discriminated against should seek counsel with the Dean of Students.

Disruptive Behavior

Disruptive behavior is that which disturbs function of the College as a whole, or the rights of the individuals therein.

Drugs

It is unlawful, to possess, manufacture, dispense or sell a controlled substance/ illicit drug except as expressly authorized within law. Students violating this policy are subject to disciplinary action and may be subject to the local legal system.. Mitchell College expects that students will not choose to use illegal substances, on or off campus, during their enrollment as a Mitchell student.

The odor of marijuana smoke may be considered enough evidence, when identified by a Campus Safety Officer and/ or a Residence Hall Staff member, to subject a student to disciplinary action as an illegal substance violation.

For students with drug addictions, the Center for Health and Wellness serves as a resource to assist the student in receiving the appropriate assistance for recovery. The Center of Health and Wellness provides assistance to students who are considering treatment for substance dependence or addiction.

In compliance with the Drug Free Workplace Act (1988) and the Drug Free Schools/ Communities Act (1989), the College distributes, in writing, to each student & employee:

a. Standards of conduct prohibiting the unlawful possession, use or distribution of illicit drugs/alcohol by students/employees

b. Disciplinary sanctions for violations of standards of conduct that include dismissal from the College

c. A description of applicable local, state/federal sanctions for unlawful possession, use or distribution of illicit drugs or alcohol

d. A description of health risks associated with the usage of illicit drugs or abuse of alcohol (see Appendix C)

e. Resource information on drug and alcohol counseling, treatment, rehabilitation and re-entry programs (see Appendix C)

Students should be aware of the following Connecticut state statutes regarding drugs and illegal substances:

Illegal Possession-Sec.21a-279 (a) - For the first offense, not more than 7 years imprisonment, or not more than $50,000 fine, or both; for second offense, not more than 15 years imprisonment, or not more than id="mce_marker"00,000 fine, or both; for each subsequent offense, not more than 25 years imprisonment, or not more than $250,000 fine, or both. 1. A person possesses or has under his control any quantity of any narcotic substance, and 2. The actor is not authorized under this Chapter (42b) to do so.

Illegal Possession-Sec.21a-279 (b) - For the first offense, not more than 5 years imprisonment, or not more than $2,000 fine, or both; for each subsequent offense, not more than 10 years imprisonment, or not more than $5,000 fine, or both. 1. A person possesses or has under his control any quantity of a hallucinogenic substance other than marijuana or four or more ounces of cannabis-type substance, and 2. The actor is not authorized under this Chapter (420b) to do so.

Illegal Possession-Sec.21a-279 (c) - For the first offense, not more than id="mce_marker",000 fine, or not more than 1 year imprisonment, or both; each subsequent offense, not more than 5 years imprisoned, or not more than $3,000 fine, or both. 1. A person possesses or has under his control any quantity of a controlled substance that is not a narcotic substance and not a hallucinogenic substance or less than four ounces of a cannabis type substance, and 2. The actor is not authorized under this Chapter (420b) to do so.

Any student or employee of Mitchell College who violates federal, state, or local laws, may be prosecuted by the federal, state or local authorities, and may be sentenced in accordance with the laws of those jurisdictions. Mitchell College does not protect individuals from legal consequences of violations. Any student in violation of the College’s drug policy shall be subject to sanctions in accordance the Mitchell College judicial system and will be subject to disciplinary actions up to separation from the College.

Emergencies

For any emergency situation on campus, Campus Safety must be contacted (x459 or 860-443-0214 begin_of_the_skype_highlighting 860-443-0214 FREE  end_of_the_skype_highlighting). In the Residence Halls, if possible the Residence Hall Director or Resident Assistant should be the first person notified.

Events

Student groups or individuals may sponsor Mitchell College related events on or off campus provided they have the prior approval of the Student Activities Office.

Failure to Comply: At all times students must comply with reasonable requests/orders by Mitchell College personnel who are acting in their official capacity. Students are asked to work with Mitchell College officials for the benefit of the campus.

Gambling

Gambling, in any form, is prohibited in and around the campus. Special student activities or various raffles must be approved by the Student Activities Office to ensure state laws are followed. Students who believe they may have a problem or would like more information on problems associated with gambling may contact the Health and Wellness Department at 860-701-5195 begin_of_the_skype_highlighting 860-701-5195 FREE  end_of_the_skype_highlighting.

Harassment/Intimidation/Threats

Anyone attempting by word/action to harass, threaten or intimidate a member of the Mitchell College community is subject to disciplinary action. Students may not leave voice mails, make phone calls, and send emails instant messages or otherwise contact to students with threatening or intimidating comments, graphics or words. Students found to be using electronic, written and/or verbal messaging in a threatening fashion will be held accountable. This also includes symbols that are commonly associated with intimidation or harassment such as swastikas, those that are sexually lode and/or derogatory and any and all symbols that historically have been associated with intimidation.

Hazing

Hazing by any group/ team/individual for induction purposes or as a condition of membership is not permitted and will subject group/team/individual to disciplinary action.

ID Cards

All students are required to carry a Mitchell College photo ID card at all times, and are expected to produce that card when requested by a Mitchell College Official. There is no cost for the original ID card; however, if a replacement card is needed the cost is $25. ID cards are replaced at the Library.

Immunization

Residential students must provide the College with an up to date immunization record that includes a second dose of MMR after 1984, and a current meningitis vaccine, other standard vaccines are also required. Students who are not up to date on their health record will be barred from the residence halls until they can supply a current and compliant record. Commuting students must also provide evidence that their health record is up to date, and are subject to the same expectations, students who are not in compliance will be banned from classes until they can show proof of an up to date record. Students who have religious or medical reasons that they are not in compliance with their vaccines must petition the Health Office to get a waiver. For more information please call the Health and Wellness Office at 860- 701-5195 begin_of_the_skype_highlighting 860- 701-5195 FREE  end_of_the_skype_highlighting.

Language

Mitchell College supports each person’s first amendment rights to freedom of speech. However, the College also enforces a community standard that does permit engage in the use of offensive language. Using vulgar language, playing music with explicit lyrics loudly from a car or residence hall room, repeating jokes that are intended to make fun of a person or group, can create a hostile living or work environment and can be considered to be in violation of the Mitchell College standards.

Liability

The College does not assume any responsibility nor does it provide insurance coverage for the loss of or damage to a student’s personal property/effects when stolen, damaged or destroyed through willful, malicious or careless acts or by causes beyond the control of the College.

Motor Vehicles & Parking

The provision or removal of parking and driving privileges is primarily the responsibility of the Director of Campus Safety although students can lose these privileges via the judicial system. Appeals for suspension or denial of privilege may be made to the Dean of Students. All Mitchell students are eligible to have a motor vehicle at the College, provided that privilege has not been revoked and the following requirements are met:

1. Students must register their vehicle to obtain a parking pass with Campus Safety via demonstrating:

a. Proof of insurance

b. Valid driver’s license

c. Valid registration

2. Student must display their parking pass on left lower windshield of their vehicle in order to park on campus and the front fender for motorcycles

3. Parking Rules (see Appendix D)

Poster and Sign Policy

Only Mitchell College organizations or departments may post posters and signs in the College’s buildings. Off-campus groups must receive permission from the Student Activities Office to advertise their event in campus buildings. Solicitors, other than those approved by the Student Activities Office, are not allowed in any of the residence halls or campus facilities. Poster paints and large rolls of colored paper are available for use by any college organization or department through the Student Activities Office.

Sexual Harassment

All Mitchell College community members are responsible for assuring that the institution is free of sexual harassment. Conduct of a sexual nature constitutes sexual harassment when(1)submission to such conduct is made either explicitly or implicitly a term/condition of an individual’s employment or academic standing, (2) submission to or rejection of such conduct by an individual is used as the basis of employment or academic decisions affecting the individual or (3) such conduct has the purpose/effect of unreasonably interfering with an individual’s academic work performance or creating an intimidating/offensive working/ educational environment. Incidences of sexual harassment should be reported to the Dean of Students. Allegations of sexual harassment will require a statement and will be investigated fully.

Sexual Misconduct

The College defines sexual misconduct as actual or attempted sexual assault, rape, inappropriate sexual acts, non-consensual sexual behavior and sexual harassment. Sexual misconduct also includes non consensual intercourse, sexual touching, exhibitionism, or sexual language of a threatening nature, committed by physical force, coercion or threat, actual or implied by a person(s) known or unknown the victim. Non-consensual activity shall include, but not be limited to, situations where the victim is unable to consent because she/he is mentally incapacitated, fearful of harm or physically helpless due to drug or alcohol consumption or is unconscious. Any sexual activity, even if consensual, may not occur in common areas of any building or public spaces on Mitchell College campus grounds.

Mitchell College also supports Connecticut laws and will notify local authorities of sexual misconduct when the victim chooses to involve the local authorities. Victims of rape or sexual assault are strongly encouraged to seek medical and emotional assistance and counseling resources are available at the Center for Health and Wellness. For resolution within the College’s judicial system, students are encouraged to immediately file a report with Campus Safety. Questions and concerns can be posed to the Sexual Assault Crisis Center, a 24 hour hot line, at 860-437-7766 begin_of_the_skype_highlighting 860-437-7766 FREE  end_of_the_skype_highlighting, please ask for the college counselor.

Smoking

Effective October 2003, State of Connecticut (Public Act 03-45) prohibits smoking in any college residence hall or within the buildings on any institution of higher learning. To comply with this State law, all Mitchell College residence halls are completely smoke free. In addition to all interior spaces being smoke-free, all entrance areas and porches of residence halls are considered smoke-free. Smokers may not be within 50 feet of any building while smoking. Smokers are expected to properly dispose of their cigarette butts. There is no smoking on the Main Campus between Pequot and Montauk Avenue. Mitchell Woods is also a non-smoking area, as is anywhere around the Mitchell College Children’s Learning Center. Smoking is permitted by the Residence Halls at a distance of 50 feet until August 2010. Mitchell College intends to be a completely smoke free campus by 2011.

All faculty and staff are responsible to enforce the smoking policy. Those who do not comply will be documented for this violation and students will be subject to disciplinary action.

Solicitation

Any solicitors who wish to sell articles or survey students must gain approval in advance from the Student Activities Office.

Student Right-to-Know and Campus Security Act

In accordance with requirements of the Student Right-to-Know and Campus Security Act of 1990 (Public Law 101-542) and Connecticut State Law (90-259), Mitchell College distributes, upon request, an annual security report to all enrolled students, employees, and prospective students. Copies of this report are available from the Admissions or Campus Safety Offices. The report includes the following information:

1. Campus policies regarding reporting of crimes; policies regarding drugs, alcohol, and weapons; policies regarding the identification and admission of visitors to campus; description of campus safety and their relationship to local and state police; orientation programs for students regarding campus safety

2. A uniform campus crime report concerning crimes committed in the two preceding calendar years

3. A crime report concerning arrest for alcohol and drug violations and for weapons possessions for the preceding calendar year 

4. Students’ statistics on undergraduate student graduation rates

Theft

Theft from Mitchell College and its members is not permitted and is subject to judicial action. If one finds an item on campus not belonging to them is expected to contact Campus Safety to turn over the item(s) to the officer on duty. Campus Safety maintains the campus lost and found items. Those violating this rule will be subject to disciplinary action.

Visitor’s Pass Policy

Mitchell College has a policy which requires all visitors to obtain a visitor’s pass. If a visitor wishes to spend the night in one of the College’s residence halls, they must follow the guest policy as outlined in that section of this Handbook. Anyone without a visitor’s pass will be considered trespassing, and subject to removal from the campus. Passes are obtained from the Residence Hall Director or the Residence Life Office. A copy of the pass is to be on the visitor’s person at all times and will be presented if requested by Campus Safety Officers or other College officials.

Weapons

Weapons are not permitted and include but not limited to firearms, explosives, and knives. Violators are subject to disciplinary action.

 

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Food Services : Dining Hall Operations and Protocol

PURPOSE

The College offers various complete and balanced dining options to accommodate the demanding schedules of campus life. The main dining commons, catering, and retail operations are managed by Sodexo Campus Services with offices located in the Clarke Center. Sodexo is responsible for all aspects of the food service operation including employment of personnel, menu development, licenses and adherence to regulatory agency standards. Additional details concerning the operation of the dining program can be obtained by the Director of Dining Services.

THE POLICY

Dining Hall Operations and Protocol:

1. All students living in campus residences are require to participate in the 19 meal plan

a. Each resident student receives a $50.00 snack allowance enhancement at the beginning of each semester. Funds can be added to this account by the individual at any time throughout the year.

b. The 19 meal plan offers access into the dining room one time per meal block

i. Breakfast, Lunch and Dinner Monday thru Friday.

ii. Brunch and Dinner Saturday and Sunday.

2. All resident students are required to present their college ID as their meal pass. If you do not present your ID, you will not be able to exercise this benefit, and retail pricing will be in effect. ID cards are presented after your meal selection is made, hence the importance of this item.

3. Pre-paid meal plans are not transferable

4. If you allow someone to use and/or present your card as a meal pass, the card will be confiscated and you will face disciplinary action through the student code. You will not be allowed into the dining room until the fine is paid or your judicial case is resolved

5. If you lose your ID, it must be replaced immediately at a nominal cost and can be obtained in the Library.

6. Commuter students are eligible to participate in a campus meal plan offered through Sodexo Dining Services.  A variety of options are available and students can arrange individual plans directly with the Director of Food Services.

7. Students are required to clear their own tables and bring their trays/ dishes to the dish room window

8. Al fresco dining is also available on the patio. We ask that no china is brought outside.

9. Please see the Director of Food services if arrangements of special diets are necessary, providing the meals are within the capabilities of the dining hall staff and its preparatory operation.

In order to assure all guests have an enjoyable and pleasant dining experience, any inappropriate behavior will be addressed by dining Management staff. Typically, unacceptable behaviors in the dining areas are forwarded to the Resident Director and/or Dean of Students for consequences per the College judicial system.

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Family Educational Rights and Privacy Act (FERPA) Policy

PURPOSE

To outline FERPA and how it relates to the everday operation of Mitchell College.

THE POLICY

FERPA is the Family Educational Rights and Privacy Act, a federal law that was enacted in 1974. FERPA protects the privacy of student education records. All educational institutions that receive federal funding must comply with FERPA. It was amended in December 2008, to assist Colleges for better operation in times of emergencies. This law refers to discussion or release of the actual educational record, not discussions about a student.  When a college official speaks directly or shares in writing any part of the educational record they are releasing protected information.  Note that discussion/release with any non student party of said student’s educational records, discipline records and some  parts of student behavior records, constitutes release of educational related record and can result in legal action. Opinions and observations are not protected by FERPA, however Mitchell College strongly encourages college officials to use caution in the sharing of opinion based information.

A college may disclose educational information without consent to other college officials with legitimate educational interests on a need to know basis, this includes contractors and relevant parties at other colleges.

Student Rights under FERPA:

Under FERPA there are two types of students FERPA eligible and dependent students. FERPA eligible and therefore protected by the law are students who are enrolled in college and no longer claimed as dependents on their parent/guardian’s tax forms.

FERPA gives eligible students four basic rights with respect to their education record: 

1. The right to control disclosure of their education record means that a student's education records may be disclosed only with the student's prior written consent. The prior written consent must:

a. Specify the records to be released

b. State the purpose of the disclosure

c. Identify the party(ies) to whom disclosure may be made

d. Be signed and dated by the student

2. The right to review their education record within a reasonable amount of time Mitchell College; sets 10 business days as its maximum

3. The right to request amendment of inaccurate or misleading portions of their education record. Mitchell College has a set the reasonable amount of time for review or hearing regarding this at 45 business days.

The right to file a complaint regarding non-compliance of FERPA with the Family Policy Compliance Office of the U.S. Department of Education. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

There are conditions under which eligible student’s education records may be disclosed without the student's consent.

FERPA does contain some exceptions to the written consent rule. Those exceptions allow disclosure without consent:

a. In a health and safety emergency as determined by appropriate college officials

b. To College officials (including third parties under contract) with legitimate educational interests

c. To comply with a judicial order or lawfully issued subpoena

d. To appropriate parties in a health or safety emergency in order to protect the student or others

e. To parents with proof of dependency via tax forms(and the student still has the right to refuse, placing the burden of proof back on the family, not the college).

f. To parents in cases of drug or alcohol violation when the student is under the age of 21 (student must still be under 21 when the disclosure is made, however)

g. To the provider or creator of a record to verify the validity of that record (e.g. in cases of suspected fraud)

h. To organizations conducting research studies on behalf of the College, provided there is a written agreement between the  College the the research organization

i. To officials at an institution in which the student seeks or intends to enroll or is currently enrolled

j. The Patriot Act can compel and request the release of all student records without student consent; however we can notify the student about the request. It is recommended in such cases that College consult legal counsel before notifying students/parents about the government’s request.

k. FERPA permits each institution to define a class of information as "directory information." FERPA permits public disclosure of directory information without the student's consent. Directory information is information contained in a student's education record that would not generally be considered harmful or an invasion of privacy if disclosed. 

A College is not required to release a student's directory information. The only required disclosure of education records is to the student. All other disclosures, including those with student consent and disclosures of directory information are at the discretion of the institution.

FERPA requires each institution to allow students to block disclosure of their directory information. At Mitchell College, we refer to this action as "confidentiality." The following are consequences of a student placing confidentiality on their record:

a. Student name/address is excluded from any Mitchell College directory and printed telephone directories.

NOTE: Student name will not appear in the commencement program.

b. Verification of enrollment, graduation, or degrees awarded will not be provided to third parties, including potential employers and insurance companies.

c. No information will be released to any person on the telephone or via e-mail.

Requests for confidentiality are permanent until removed in writing by the student.

 

Mitchell Colleges Policy Response to FERPA:

Mitchell Adheres to the Family Educational Rights and Privacy Act (“FERPA” - 20 U.S.C. § 1232g; 34 CFR Part 99) as outlined in the policy itself which can be reviewed at http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

Mitchell College endorses a collaborative non exclusionary relationship with families and guardians within the context of the law.  As such Mitchell College endorses an inclination toward cooperation with parents and guardians within the context of the law. However, this does not mean that staff and faculty are duty bound to inform families of any or all student progress or action on campus, rather we cooperate with a Mitchell College student and their parents or guardians when information sharing is requested.  In all cases, this is done in the best interest of the student, student progress and in some emergency cases the institution of Mitchell College.

NOTE: Employees who are students are protected as much as is possible from the supervisors seeing or reviewing their educational records.  Students who are employees should contact the FERPA officer and the Registrar to discuss how and when their record might be reviewed.  Review of the educational record is not germane to employee status and as such supervisors and coworkers should not request or attempt access of their staff’s educational record.

Mitchell College Training on FERPA:

All Mitchell College staff and faculty who may have need or impact the student’s educational record must complete an online training in FERPA and provide evidence of completion to the Human Resources Department.  Access to educational record can be restricted until this training is completed. Record of completion is housed in Human Resources and with the campus FERPA officer.  Human Resources is responsible for getting the completed list to IT as well as for the updates to that list as new employees pass the course training. http://ferpa.mitchell.edu/mitchell/ferpacourse/index.html

Policy Effecting All Students

1. Mitchell College reviews and distributes notice of student rights under FERPA on a yearly basis in the following ways via:

a. Distribution and review of the Mitchell College Student Handbook

b. Mitchell College Website

c. Students are offered one on one review of FERPA with a Residence Hall Director or a Learning Specialist. Students wishing extra review of FERPA may contact the FERPA officer through the Department of Student Affairs.

2. Student directory information is shared. Students who wish to opt out of directory information should obtain a form, from the Department of Student Affairs or the Registrar and bring it to the appropriate offices to opt out.  Please note: opting out also removes the student name from records such as ceremonies, yearbooks and other social records.

3. Mitchell College can be asked to disclose educational record information to Federal Agencies such as the military or in cases under a lawyer’s or judge’s subpoena and in other emergency cases as defined by the law. 

4. Students who are transferring are subject to educational record information sharing of the transcript and discipline history without consent.

5. Student questions about FERPA should be directed to the Registrar, the FERPA officer, the Dean of Students, or the Assistant Dean of Students and Judicial Affairs.

PROCEDURE

FERPA officer:

Mitchell College assigns a FERPA officer who along with the Registrar and the Division of Student Affairs oversees FERPA on campus and provides guidance when needed regarding the release of the educational record and related information. All questions about FERPA should be directed to either the Registrar or the FERPA officer, currently located in the Division of Student Affairs.

Disclosure Procedures and FERPA Eligible Students:

1. Mitchell College supports all the rights of FERPA eligible students by not releasing any part of the educational record without signed releases from the student in question

2. In all cases before any and all educational record disclosure, a Mitchell College employee should determine whether a student is FERPA eligible or not.  If the student is FERPA eligible, the appropriate release forms are available on the FERPA site, in the office of the Registrar as well as in the Office of the Dean of Students.

a. If the student is determined to be dependent, responsive information sharing should proceed.

b. If the student is a dependent student, and the student expresses refusal to have information shared, Mitchell College has the right to ask the parent/guardian to produce evidence of students dependent status.

c. Mitchell College strongly encourages the presence of student of whom record information is being released.

3. Mitchell College endorsed the right of faculty and staff disclose information via verbal permission of the student in question as long as that student is present for the disclosure

4. Mitchell College endorses the rights of eligible students to revoke permission for disclosure at any time.

5. In the cases of medical transport/emergency families or guardians are notified that their student is at the hospital and they are given the emergency room phone number. No further information about the circumstances or incident is revealed at that time, unless the conditions are deemed necessary by the Dean of Students. Note: that further sharing is a violation of the HIPAA laws under which no freedom to share exists unless the party is a threat to self or other.

a. Standard medical and counseling information is not disclosed to families/guardians for any reason

6. In the cases of student on student incident where record information is compelled, the release information is restricted to the match between student and parent and guardian. Mitchell College does not release the educational record information of one student to any unrelated external parties. Exceptions to this include information that is compelled under a subpoena.

7. For any student under 21, the College may share alcohol or drug violations with parent/guardians as long as the student is under 21 when the violation and the disclosure occurs. In cases of serious intoxication or in the case of a medical emergency, Mitchell College maintains the right to share information with parents and guardians, in these cases of medical transport/emergency families or guardians are notified that their student is at the hospital and they are given the emergency room phone number. It is their responsibility to follow up with the hospital and the College.

Disclosure and Dependent Students:

Dependent students are those who are claimed  on parent and guardian tax forms fall into the category of dependent student are not protected by FERPA and information can be shared with credentialed parent or guardians who evidence that their student is still a dependent on their tax forms. In such cases Mitchell College encourages staff and faculty to include the student in question in order to assist with self advocacy, educational and developmental growth, as well as ownership of the student’s educational course.

Student right to review and amend educational records: 

1. Is requested through the Registrar’s or the FERPA officer’s office.  Cooperation with a review request should take place within 10 business days of that written request.  Record review can apply to any part of the educational record as defined above and can take place in the Faculty member’s, Registrar’s, Dean of the College’s or the Dean of Student’s office.

2. Requests for amendments including a hearing to address disagreement about educational information amendment, must be addressed within 45 business days and is overseen by the Vice President of Academic Affairs/ Dean of the College.  The VPAA/DOC oversees the hearing process for the request to amend the record and will give a decision on the hearing within that aforementioned 45 business day time period. 

a. Should the decision be not amend the educational record (or finding in favor of the standing record), the student has a right to enter a note of disagreement into his/her record.

Any student (dependent or eligible) has a right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue,
SW Washington, DC 20202-5901

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Mitchell Beach Policies and Procedures

PURPOSE

This policy is designed to define the use of Mitchell Beach.

THE POLICY

This policy is designed to ensure that Mitchell Beach is used safely and appropriately at all times.  Mitchell College reserves the right to close the beach at any time. 

Policy for Mitchell Beach visitors:

1. Enter the water at your own risk.

2. No lifeguard is on duty.

3. No alcoholic beverages are allowed on the beach.

4. No glass is allowed on the beach.

5. No animals/pets are allowed on the beach.

6. Beach opens at sunrise and closes at sunset.

7. All trash must be disposed of in the receptacles provided, or taken with you at the end of your visit.

8. No unauthorized fires are allowed on the beach.

9. Fireworks are prohibited.

10. Motorized boats are not allowed.

11. Parking is allowed in the Henry Hall parking lot.  Vehicle owners assume all risk when parking on Mitchell College property and no vehicle may be parked overnight.

12. Camping is not allowed on any Mitchell College property.

13. An outdoor port-o-let is available at the beach for public use.

14. On rare occasions seals have come ashore on our beach. If you are aware of a seal on the beach, please do not approach it or disturb it in any way. Instead, please notify Campus Safety immediately.

15. Beach passes can only be used at Mitchell Beach next to the Henry Hall parking lot.  The pass may not be used at the Mitchell Beach Sailing Dock beach area.

Mitchell College reserves the right to close the beach at any time.  Advance notice of beach closing will be provided by posting signs at the entrance as often as possible, although there may be occasions where advance notification is not possible.

Mitchell College’s Campus Safety reserves the right to remove quests in violation of any of the policies listed above.  If any of the above policies are breached or any suspicious, malicious, or destructive activity is witnessed, Campus Safety should be notified immediately:  860.443.0214 (24 hours daily).

PROCEDURE

To access the Mitchell College beach, you must meet one of the following criteria:

a. you must be a current Mitchell College student; or

b. you must be an alum of Mitchell College; or

c. you must be a current member of the Mitchell College Faculty or Staff; or

d. you must be a Friend of Mitchell College

Donors who are not students or parents, alumni, or faculty/staff, and who support Mitchell College by making a gift of id="mce_marker"25.00 or more, are recognized formally as Friends of Mitchell College. These gifts make up the Friends of Mitchell Scholarship Fund, directly supporting students in their effort to reach their educational goals. 

A beach pass agreement must be signed prior to pass issuance.  This agreement will remain on file with the Advancement Office and is renewable on a yearly basis.  Additionally, all participants in beach pass program will be required to sign a general release and waiver.

Beach passes are non-transferable. A photo ID will be required in order to gain access to Mitchell Beach.

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Residence Life and Housing Policy

PURPOSE

Residential living is an integral part of the academic success. The residence halls are communities where students take responsibility for their actions and their environment, promote understanding and respect, and foster opportunities and activities to make lasting friendships. Faculty and Staff involvement through study groups, lectures and workshops make the residence halls a living/learning environment, which provides an extension of the formal classroom education. The halls are not “dorms;” they are living-learning centers that provide a community based on mutual respect and shared living experiences. Detailed information about residence hall living is listed in the section on residence hall policies.

Mitchell College believes in the importance of on-campus residential living as part of the college experience. As such, all full-time Mitchell students must live in residence halls unless they live in a home year round with a parent, spouse or guardian. The College does consider petitions of older and upper class students to live independently in the local community.

THE POLICY

The success of a residential community depends upon mutual respect between and the shared community responsibility of all residents. Residents need to be concerned for the safety, rights and property of others. All residents are expected to abide by the policies found here, as well as those established by the Residence Life Staff and the Inter-Residence Hall Association (IRHA). Failure to abide by these guidelines will subject the individual to disciplinary action and possible loss of Mitchell College housing. These policies may change at the discretion of the College and subsequent notice of such to students.

Alcohol

Mitchell College now permits students of at least 21 years of age to drink alcohol on campus responsibly and to possess an amount not to exceed 1 pint of liquor (80 proof) OR 750 mL of wine OR 12 beers at one time per student. This policy exists as an acknowledgment that students at Mitchell College are adults. As a student who is at least 21 years of age, you must adhere to the policies outlined in the Code of Conduct to have the privilege of consuming or possessing alcohol on campus. Students over the age of 21 who choose to consume alcohol on campus must also complete a contract for the responsible use of alcohol with his/her Residence Director.

Appliances

For students wishing to bring in a refrigerator, please note that the maximum size permitted is 3.2 cubic feet. It is the student's responsibility to clean this appliance throughout and at the end of each semester. Secondary to Fire Safety Regulations any appliances with an open burner such as toaster ovens are not allowed in the student bedrooms. All extension cords must be UL listed and used to the manufacturer's recommendations, surge protectors are also recommended for student use. All cords are to be kept free of defects.

Bicycles

Residents with bicycles are responsible for storing the bike in their room or on designated bike racks on campus. Bicycles are not to be stored in stairwells, hallways or lobbies. Mitchell College asks students to keep their bicycle locked when not in use.

Cinder Blocks

To prevent potential injury or damages, cinder blocks are not permitted in the residence halls.

Common Areas

Residents are responsible for keeping hallways, bathrooms and common areas of residence halls and grounds free of personal trash and belongings. Losses or damages to college property in common areas are assessed against the hall/area, if the individual(s) responsible cannot be determined (see Damages below).

Confiscation

Residence Hall Staff and Campus Safety Officers are authorized to confiscate items which are not permitted in the halls. Items not permitted include (but are not limited to): appliances, alcohol, and drinking paraphernalia, illegal drugs and drug paraphernalia, weapons, martial arts implements, paintball or air soft markers including guns, pellets and other paraphernalia, pets other than fish, incense, candles, explosives. Confiscated items will be turned over to Campus Safety or the Dean of Students and the residents will be notified of the confiscation.

Damages

Damage, theft or acts of vandalism to college property are strictly forbidden. It is the residents’ responsibility to take care of their hall/area and hold each other to a high level of civility and respect of each resident and facility. Individual damage charges may be appealed. A damage deposit ($200) is required of all residents. This deposit is held against the student’s account for the duration of the student’s residency.

Residents are responsible for the repair costs for all damages (accidental or malicious) they cause in the halls (except normal wear and tear). If the responsible resident(s) cannot be identified in an individual room, the damage charge will be shared by all residents of that room. If the responsible resident(s) cannot be identified for a common area, the damage charge will be shared by all residents of that floor/hall. Common area damages are not able to be appealed as they are a portion of the total damage charges that are assessed to all residents in their area. Residents will be billed for damages at the end of each semester. Residents are expected to report vandalism and if know to report the individuals responsible for it, reports should be made to Campus Safety and/or Residence Life Staff. Students are not permitted to attempt any repairs of any kind (i.e.; painting, furniture repairs), all repairs of damage will be made by college maintenance staff. In addition to the damage charges, students responsible for extensive and/or malicious damage are subject to disciplinary action, including removal from residency.

Residence Life Decorations

Residents may decorate rooms to their liking provided damage is not done to the walls/furnishings,. Items such as tape, tacks & nails, cause damage to walls and should not be used. Removable tape such as a “3M adhesive strip” is acceptable. Decorations that pose fire hazards (fishnets, tapestries, candles, incense, etc.) are not permitted. State owned items or signs from the private sector such as traffic signs, lawn ornaments, traffic barricades, and real estate signs are not permitted in student rooms.

Exterior Door Locking

The exterior doors to the halls are locked at all times. Residents should carry their key/fob/ID card with them to gain entrance. It is unacceptable to “prop open” exterior doors or allow other people into the hall who do not have a key/fob.

Fire Safety

Fire evacuation routes are reviewed by residence hall staff with residents at floor/house meetings. Fire safety equipment is installed in each hall & fire drills are conducted twice per semester. Fire, fireworks and any explosive materials are not permitted in the halls or on Mitchell grounds. Tampering with fire equipment/alarms is a violation of State Law and person(s) involved are subject to 53a-180 of the Penal Code as well as campus judicial system action. Setting off a false alarm or discharging a fire extinguisher is considered one of the most serious violations and students involved with such violations could be fined up to $500 plus face disciplinary action. Damage to such equipment will also be charged to those responsible. Anyone who sees a fire in a building is expected to pull the fire alarm to notify all residents of such danger.

Whenever a fire alarm sounds, everyone in the building must immediately evacuate the residence hall (Connecticut General Statute 7-313b). No student may remain in a building or be allowed to reenter until permission is given by the New London Fire Department, a Campus Safety Officer, or a Residence Hall Director.

Furniture

The furniture in each room belongs to Mitchell College and is not to be removed from that room or defaced in any way. Missing/damaged furniture will result in charges to those responsible. Common area furniture may not be removed from the common areas. Waterbeds and homemade lofts are not acceptable in student rooms. Room and common area furniture must not block a clear path to any exit. Non- Mitchell College furniture must meet fire code be approved by the Residence Hall Director before it is moved into the residence hall room.

Garbage

Residents are responsible for removing garbage and trash from their rooms to the designated collection area on a regular basis. At no time should garbage/trash be left in hallways, common areas, or be thrown from a window. Personal garbage cannot be thrown into bathroom or recycling receptacles.

Guests

Residents have the right to have overnight guests in their residence hall room. The privilege of hosting guests is a negotiable agreement between roommates and the right for a roommate to not feel imposed upon takes priority over the right for a student to host a guest. Any guests under the age of 18 must be approved by the Residence Hall Director or must be in the presence of a parent or legal guardian. All guests are to have a valid picture I.D. such as a current military I.D., driver’s license, state I.D., or passport. Guests are to be escorted at all times by their host, and must be signed in to the hall/area while hall staff is on duty. A resident may have no more than two overnight guests stay in their residence hall room at any time, guest are permitted to stay for a duration of two nights at a time. All overnight guests must be registered with the Department of Residence Life with a Guest Permission Form. The responsibility of registering a guest falls solely on the host student and must be done at least 24 hours in advance. Guest permission forms are available in the Residence Life Office. Guest not staying overnight must leave the residence hall by 12:00 am. The host student accepts the responsibility of informing the guest of all Mitchell College policies, such as using the appropriate bathroom designated for his/her gender, compliance with all instructions given by a Mitchell College employee or adherence to the alcohol policy. If a guest has a vehicle, a visitor parking permit must be obtained and displayed on the vehicle while on campus, or it is subject to being towed. All overnight guests must park in the commuter lot on the corner of De Biasi Drive and Montauk Avenue.

Any guests that are not registered or that violate campus policies may be asked to leave campus immediately per the discretion of the Residence Life or Campus Safety staff. The host student is responsible for the behavior of his or her guest. A campus safety officer or professional residence life staff may search any suspicious items brought in by guests. A guest may refuse an item to be searched; however that item must stay locked in his or her vehicle, or be removed from campus at the discretion at the staff.

Hall Sports

Sports playing and rough housing are not permitted in the residence halls.

Housekeeping

Residents are expected to maintain and clean their room on a regular basis. Monthly inspections will be conducted by the Residence Hall Staff to identify health/safety/maintenance concerns. Residents are obligated to make the necessary corrections as directed. Common areas are attended to daily by the cleaning staff, however it is a responsibility of the student members of the community to maintain appropriate living conditions.

Housing Contract

All residents sign a Housing Contract which lists specific agreements between the student and the College. Residents should know the Housing Contract is binding and violation of its terms may result in disciplinary action.

Laundry

Washers/dryers are installed in all halls for student use, by the Mac Gray Company. These machines are coin operated. The College is not responsible for damage to or loss of personal property associated with the use of laundry facilities. Any problems should be reported to the Residence Hall Director.

Liability

Mitchell College is not responsible for damage to a student’s personal property by fire, theft or any other cause. Students are encouraged to remove all valuables from their rooms during periods of absence. Students are further advised to refrain from bringing sentimental objects to college. Students are encourages to carry homeowner’s insurance or renter’s insurance.

Lock-Outs

Students are expected to carry keys and ID at all times. Students should contact the Residence Hall staff when locked out. Identification will be required upon unlocking of a door for security purposes. Because lock out are not predictable and staff have ongoing obligations, students should anticipate a wait time to be let in to their room after a lock out. Excessive lockouts (more than 3) may result in a fine, judicial sanction, and/or lock change.

Pets

With the exception of Service Animals, no pets may be brought into the residence halls by students to visit or live. Fish are allowed in aquariums no larger than 10 gallons and must be non-carnivorous.

Quiet Hours

Quiet hours are in effect Sunday through Thursday 10:00pm to 9:00am and Fridays/Saturdays from 12:00am to 9:00am. During quiet hours no noise audible outside of student rooms. Courtesy hours are in effect 24 hours a day. Repeat violations of quiet hours will result are subject to disciplinary action.

Residence Life Keys/Locks

Each resident is issued a room key and a fob/ID (coded to work as their exterior door key). Residents must carry their key/fob/ID card at all times and may not duplicate keys or lend them to others. Residents must report lost keys to their Residence Hall Director immediately. Lost Keys will result in charges for a lock change plus a replacement fob/ID Card at the student’s expense.

Residence Life Room Changes

Mitchell College believes that part of the student development is learning to live with other people through shared experiences and compromises. It is expected that students who choose to live together by request will do so for the entire year. It is also expected that students assigned together will make every effort to be good roommates through mutual respect. All requests for a room change must be presented in writing to the Residence Hall Director. Unauthorized room changes are not permitted.

Restricted Items

The following items are not permitted in the residence halls:

a. Air conditioner

b. Alcohol

c. Alcohol containers (empty)

d. Appliances with open burner (hot plates, George Foreman grill)

e. Beer balls

f. Bombs

g. Candles

h. Ceiling decorations

i. Cinder blocks

j. Dangerous materials

k. Dart board/darts

l. Drug paraphernalia

m. Drum set

n. Electric frying pan

o. Electric space heater

p. Explosives

q. Extension cords

r. Fire works

s. Fishnets

t. Gasoline/ kerosene

u. Guns (BB gun)

v. Halogen lamp

w. Hanging on walls (i.e. tape, tacks, nails)

x. Homemade lofts

y. Horseshoes

z. Hot plates

aa. Illegal drugs

bb. Incense

cc. Kegs

dd. Martial arts implements

ee. Microwaves

ff. Musical amplifier

gg. Paintball or Air Soft markers

hh. Pets (except fish- tank size: 10 gallon or less)

ii. Pools

jj. Refrigerators (larger than 3.2 cubic feet)

kk. State owned items or signs from private sector (i.e. traffic signs, lawn ornaments, traffic barricades, real estate signs)

ll. Sun lamps (unless medically necessary)

mm. Toaster/toaster oven

nn. Waterbeds

oo. Weapons

pp. Wooden furniture (including wicker furniture)

Mitchell College maintains the right to designate items as unsafe or not permitted in the Residence Halls as warranted.

Room Entry/Search

If a Mitchell College Student Affairs staff member requests to enter a room for a reasonable cause, the resident(s) must permit entry. A failure to do so represents a “failure to comply” violation. Except in specific and defined circumstances staff members will enter a room only after seeking a resident’s consent. If a resident refuses consent, the staff member may still enter (after identifying self and staff role) for reasonable cause. Reasons for which staff may enter a room are: to perform routine safety/maintenance inspections/repairs; to verify room occupancy; to respond to an emergency/crisis situation; and to investigate probable violations of College policy. Mitchell College reserves the right to search a room and/or the belongings of any student upon reasonable belief that violations of federal, state, or local laws or Mitchell College policy are occurring. Such searches occur only with the approval of the Dean of Students or his/her designee after being requested by the Student Life Staff. In the event of a significant emergency, the Director of Campus Safety may authorize a room search.

Room Parties

Social gatherings of ten or more people in any residence hall bedroom are not permitted.

Room Repairs

Residents are responsible for reporting repairs needed to their room or common areas within their living area to their Residence Hall Staff.

Room Selection/Assignments

Upper-class, returning students participate in room & roommate selection each April. To qualify for the process, students must meet certain requirements. Detailed room selection information packets are distributed to residents prior to room selection.

The College reserves the right to assign up to 3 students to a room when the demand for housing exceeds the spaces available. In such cases, the residents of a triple room will be given a rebate on room rate until additional space is available. Students understand that if they choose not to “de-triple”, when it is offered by the College, they will be billed for the regular room rate. If students self select to “triple” in a double room or “double”, a single room when other space is available on campus, they will be billed at the regular room rate.

In our Residence Halls, very few single rooms are available for students. Designed singles are offered to upper-class, returning students on a priority basis during room selection each April. Students who select a standard single will be billed a surcharge for each semester assigned to the single. When space is available, the College sometimes offers “super single” rooms for students. This option is a room designed for 2 people which is offered to just 1 resident. A surcharge rate will be billed per semester for a Super Single. Billing for single rooms is placed on the student’s account when a student selects such option. Any resident without a roommate (regardless of cause or situation) will be moved to another room with a roommate unless space permits that would allow that resident the option to purchase space as a “super single”. Students do not have a right to refuse a roommate.

Shuttle (Van) Service

For the benefit of residents without cars, Mitchell College provides van shuttle service on an established schedule twice each week. The shuttle loops to the local banks, grocery stores, fast food restaurants, movie theaters and the Crystal Mall. This service is free to all students by displaying their ID card upon entering the van. This service may change throughout the academic year. Students using this service are subject to Mitchell College Code of Conduct and may forfeit the privilege of the service if violations are reported and substantiated.

Solicitation

Students are not permitted to use their rooms or facilities in the residence halls for any commercial purpose. Solicitors, salesmen or agents (student or others) may not contact residents or conduct any promotions in the residence halls for commercial purposes without prior approval from Dean of Students.

Storage

The residence halls are designed with minimal storage space; therefore, residents are expected to store all personal items in their residence hall room. Storage is not available to students over the summer months.

Theft

It is the responsibility of each student to secure all valuables in their rooms and to lock the room door at all times. Mitchell College is not responsible for any theft within the halls. Please see the liability section. Unauthorized possession of property belonging to Mitchell College or other residents is considered theft and students involved in such behavior will face disciplinary action. Identity theft (taking or using a person’s personal information without their permission) will not be tolerated.

Visitation

Non-student and other Mitchell student guests are permitted in the halls but must be accompanied by a Mitchell College resident at all times. Residents assume all responsibility for the conduct of their guest(s) while on campus or at College sponsored events. If a guest has a vehicle, a visitor parking permit must be obtained and displayed on the vehicle while on campus, or it is subject to being towed.

Weapons

Residents are not permitted to bring ANY type of weapon into the residence halls. This includes, but is not limited to guns, “BB” rifle/gun, air soft or pellet gun paraphernalia, martial arts implements, knives and bombs. Students in possession of a weapon, regardless of intent, will face disciplinary action by the College which may include expulsion.

Windows/Screens

Windows/screens must remain in place at all times. Any removal of screens will result in disciplinary action. Objects cannot be thrown or passed through windows.

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Service Animal Policy

PURPOSE

Mitchell College acknowledges the definitions and guidelines regarding service animals provided by the Department of Justice in their 2010 regulations, and in accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Disability Student Services (DSS) have created the following guidelines regarding service animals on the campus.

THE POLICY

A student (individual) with a documented disability may be asked if a service animal is required because of a disability. The individual may also be asked what service or task the animal has been trained to perform.

The work or tasks performed by the service animal must be directly related to the individual’s disability. Service animals are allowed to accompany the individual to all campus functions and activities on the Mitchell College campus, unless it is deemed dangerous to the animal or otherwise detrimental. If the service animal is properly excluded, the individual may participate in the service, program or activity without having the service animal on the premises. Service animals must comply with Connecticut State and local licensure and vaccination requirements.

The individual may be asked to remove a service animal, if the animal is out of control, and the individual does not take action to control the animal. A service animal shall have a harness, leash, or other tether, unless either the handler is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash, or other tether would interfere with the service animal's safe, effective performance of work or tasks, in which case the service animal must be otherwise under the individual’s control (e.g., voice control, signals, or other effective means). The individual may be asked to remove the service animal if the animal is disruptive (barking, running around or aggressive), or if the animal is not housebroken. 

Mitchell College is not responsible for the feeding, care or supervision of the animal. The individual is responsible for the toileting of the animal and for the immediate cleaning/picking up of any waste or fluids from the animal, and effectively disposing of waste in a location designated by the College. The individual is responsible for damages to College property caused by the service animal. 

PROCEDURE

Mitchell College is committed to engaging in an interactive and collaborative process with students with disabilities in order to determine eligibility for reasonable accommodations, and the use of service animals.  Students with disabilities who will be using service animals on the campus are requested to contact the Disability Student Services. Subsequently, students may be responsible for contacting Student Affairs/Residence Life and the Facilities Management Department for further information and collaboration.

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Smoking Policy

PURPOSE

To inform the Mitchell community of the smoking policy on campus.

THE POLICY

Effective October 2003 State of Connecticut (Public Act 03-45) prohibits smoking in any college or university residence hall or other buildings. To comply with this State law, all Mitchell College residence halls are completely smoke free. In addition to all interior spaces being smoke-free, all entrance areas and porches of residence halls are considered smoke-free. Smokers may not be within 25 feet of any building while smoking. Smokers are expected to properly dispose of their cigarette butts. There is no smoking on the Main Campus between Pequot and Montauk Avenue. Mitchell Woods is also a non-smoking area, as is anywhere around the Mitchell College Children’s Learning Center. Smoking is permitted by the Residence Halls at a distance of 25 feet. Those who do not comply will be documented for this violation and students will be subject to disciplinary action. All faculty and staff are responsible to enforce the smoking policy.

PROCEDURE

All faculty and staff are responsible to enforce the smoking policy. Those who do not comply will be documented for this violation and students will be subject to disciplinary action.

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Student ADA Grievance Policy

PURPOSE

Mitchell College acknowledges the American with Disabilities Act (1990) and Section 504 of the Rehabilitation Act (1973), and is committed to providing prompt and equitable resolution to complaints alleging disability discrimination or the denial of an approved reasonable accommodation. Specifically the Rehabilitation Act of 1973 including Section 504 states that "No otherwise qualified individuals with disabilities in the United States…shall solely by reason of his disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance." Section 504 [29 USC 794] Sec 504

THE POLICY

Should a student feel that they were discriminated against, they should follow the following procedures defined by the Disability Student Services office.

PROCEDURE

A student should express concern initially, within thirty school days of the occurrence, to the appropriate faculty or staff member to discuss a resolution.

If the student does not feel that they have not received an appropriate resolution with the faculty or staff, he/she should contact the DSS office to report their complaint.

The student will file the complaint in writing, or verbally recorded, on a Grievance Form by a DSS professional, within thirty (30) days of the occurrence, not including weekends and holidays.

The DSS professional will make contact with faculty/staff and a resolution will be determined within ten (10) days of the recorded complaint, not including weekends or holidays.

The student will be notified of the resolution in written format, and the resolution will be recorded on the Grievance Form no later than ten (10) days of the recorded complaint, not including weekends or holidays.

The student can request a reconsideration of the case, if he/she is dissatisfied with the resolution, with the ADA Committee within five (5) days of hearing the recommendations for a resolution, not including weekends or holidays.

The student will be notified of the resolution made by the ADA Committee, in writing, within fifteen (15) days of the decision, not including weekends or holidays.                                                                 

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Student Health and Immunizations Policy

PURPOSE

This policy is to address immunizations required for College students by CT State regulations Connecticut General Statutes 10a-155. The proscribed immunizations are required to live in community residence settings.  College students can submit a religious or medical exemption form if they are not in compliance with this law. The immunization requirements are as follows with recent additions to the law which will go into effect 8/1/2010.

THE POLICY

All students are required to submit proof of immunizations and complete a health form prior to beginning their first semester at Mitchell College. Student athletes must provide an additional medical form yearly that clears them to play NCAA division III athletics. Detailed information about these processes is mailed to all incoming students after they have been accepted to the College.

All students must file a Health Record (at the outset of their enrollment) which must contain the student’s immunization history. Students must comply with Connecticut State Law that requires all matriculating students born after December 31, 1956, to present proof of measles/rubella immunization as a condition of enrollment. Students who do not submit a Health Record (on college forms) and complete state mandated immunization requirements will not be permitted to register. All student health information/records are kept confidential and are only divulged by the Health Center Staff to the Dean of Students, the Director of Health and Wellness and emergency medical staff as needed.

In September 2002, the State of Connecticut passed legislation that requires all students residing in campus housing to be immunized against Meningococcal disease, with two exceptions:

1. a physician certifies that such vaccination is medically contraindicated,

2. a student presents a statement that vaccination is contrary to religious beliefs of the student. Medical exemption forms must be done before arriving on campus for the semester.  (Refer to Health and Wellness: Student Vaccine Exemption Policy.)

(See Student Vaccine Exemption Policy)

Connecticut General Statutes > Title 10a > Chapter 185b > § 10a-155 - Required immunizations for college students

A. Each institution of higher education shall require each full-time or matriculating student born after December 31, 1956, to provide proof of adequate immunization against measles, rubella and on and after August 1, 2010, to provide proof of adequate immunization against mumps and varicella as recommended by the national Advisory Committee for Immunization Practices before permitting such student to enroll in such institution. Any such student who (1) presents a certificate from a physician stating that in the opinion of such physician such immunization is medically contraindicated, (2) provides a statement that such immunization would be contrary to his religious beliefs, (3) presents a certificate from a physician, or from the director of health in the student's present or previous town of residence, stating that the student has had a confirmed case of such disease, (4) is enrolled exclusively in a program for which students do not congregate on campus for classes or to participate in institutional-sponsored events, such as students enrolled in distance learning programs for individualized home study or programs conducted entirely through electronic media in a setting without other students present, or (5) graduated from a public or nonpublic high school in this state in 1999 or later and was not exempt from the measles, rubella and on and after August 1, 2010, the mumps vaccination requirement pursuant to subdivision (2) or (3) of subsection (a) of section 10-204a shall be exempt from the appropriate provisions of this section.

B. Each institution of higher education shall keep uniform records of the immunizations and immunization status of each student, based on the certificate of immunization or other evidence acceptable pursuant to subsection (a) of this section. The record shall be part of the student's permanent record. By November first of each year, the chief administrative officer of each institution of higher education shall cause to be submitted to the Commissioner of Public Health, on a form provided by the commissioner, a summary report of the immunization status of all students enrolling in such institution.

Beginning August 1, 2010, Section 10a-155 of the Connecticut general statutes will require that each full time or matriculating student provide proof of adequate immunization against measles, mumps, rubella (MMR) and varicella as recommended by the Advisory Committee for Immunization Practices (ACIP). Several questions have arisen concerning the interpretation of these requirements. The following information should help clarify which students are affected and what documentation is required for entry into each institution of higher learning.

Full Time/Matriculating Students

The new requirements will affect all full time students as well as all matriculating students. Matriculating students are defined as those enrolled in a degree-seeking program. Part time non-matriculating students are not required to have MMR and varicella immunizations although they are recommended to have those vaccines by ACIP.

MMR Vaccine

Beginning August 1, 2010 all incoming freshman will be required to show proof of 2 doses of measles, mumps and rubella vaccine. The doses should be separated by at least 28 days with dose number one given on or after the first birthday. Exemptions to this requirement include:

1. Individuals born before January 1, 1957,

2. Laboratory confirmation of immunity to such disease,

3. Documentation from a physician stating that the student is medically contraindicated from receiving such vaccine,

4. Documentation from the student that such an immunization is contrary to his/her religious beliefs,

5. Documentation from a physician or director of health that the student has had a confirmed case of such disease,

6. Students who graduated from a Connecticut high school in 1999 or later and were not exempt from MMR vaccinations,

7. Enrollment in a distance-learning program conducted entirely through electronic media in a setting without other students present.

Varicella Vaccine

Beginning August 1, 2010 all incoming freshman will be required to show proof of 2 doses of varicella (chickenpox) vaccine. The doses should be separated by at least 28 days with dose number one given on or after the first birthday. Exemptions to this requirement include:

1. Individuals born in the United States before January 1, 1980,

2. Laboratory confirmation of immunity to such disease,

3. Documentation from a physician stating that the student is medically contraindicated from receiving such vaccine,

4. Documentation from the student that such an immunization is contrary to his/her religious beliefs,

5. Documentation from a physician or director of health that the student has had a confirmed case of such disease,

6. Enrollment in a distance-learning program conducted entirely through electronic media in a setting without other students present.

Graduation from a Connecticut high school in 1999 or later does NOT apply to varicella vaccine.

1. Adequate evidence of immunity and the exemptions noted above are consistent with the ACIP varicella recommendations. Parental or self-report of historic varicella disease is no longer considered acceptable evidence of immunity, as naturally occurring infection has declined dramatically and  clinical illness has become more difficult to recognize. The full ACIP recommendations for prevention of varicella are available at http://www.cdc.gov/mmwr/preview/mmwrhtml/rr5604a1.htm

PROCEDURE

Specific questions about health records or immunization documentation can be addressed by contacting the Center for Health and Wellness at (860)701-5195.

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Student Parking Policy

PURPOSE

To outline Mitchell College’s expectations in regards to campus parking.

THE POLICY

1. There is absolutely no student parking on main campus.

2. All vehicles must be registered with Campus Safety.

3. Mitchell College is not responsible for theft or damage done to vehicle on campus.

4. Insurance must be kept up to date.

5. No parking in handicapped accessible spots unless the vehicle has the appropriate measures to do so.

6. No parking in any yellow marked areas.

7. No parking in any fire lanes.

8. Students are not allowed to park in staff parking lots or restricted parking lots that require special marked tags or stickers.

9. There is no parking or driving on the grass.

10 .There is no parking on the road of De Biasi Drive. Vehicles must be in a parking spot.

11. No parking in the driveways of the Waterfront houses.

12. Parking is allowed on Montauk and Pequot Avenues, Commuter Lot, Henry Hall Lot, Fairhaven Lot. Keep in mind Mitchell College is not responsible for damage or theft done to vehicles left parked on the avenues.

13. Anyone found in violation of these regulations can be ticketed 3 times, booted once, and then towed at the owner’s expense. Mitchell College will not give a refund for a towed vehicle.

14. All vehicles must follow the posted speed limit which is 15 mph anywhere on campus.

PROCEDURE

The provision or removal of parking and driving privileges is primarily the responsibility of the Director of Campus Safety although students can lose these privileges via the judicial system. Appeals for suspension or denial of privilege may be made to the Dean of Students.

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Student Vaccine Exemption Policy

PURPOSE

This policy is designed to define the policies regarding students with medical exemptions from vaccinations and an explanation of what these students should do in the case of a vaccine-preventable disease outbreak at Mitchell College.

THE POLICY

Students with medical exemptions from vaccination shall be permitted to attend school after the submission of the Mitchell College Health & Wellness Medical Exemption Form. In the case of a vaccine-preventable disease outbreak in the school, all susceptible students will be excluded from school based on public health officials’ determination that the school is a primary site for disease exposure, transmission and has the possibility of spreading into the community.

PROCEDURE

Students excluded from school for this reason will not be able to return to school until:

1. the danger of the outbreak has passed as determined by public health officials,

2. the student becomes ill with the disease and completely recovers, or the student is immunized and cleared to return by a physician

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